CIS-11 Home http://www.c-jump.com/CIS11/CIS11syllabus.htm

Actions, Transitions, and Animations

Delivering a Presentation with PowerPoint
Adding Action Buttons
Insert an Action Button
Test an Action Button
Action: Go to a Specific Slide
Create an Action: Result
Slide Transitions
Creating Slide Transitions
Apply a Transition
Tip: view slide transitions quickly
Set Transition Effect Speeds
Add Sound to a Transition
What is Animation ?
Adding Animation
Object Animation Scheme
Remove an Animation Scheme
Custom Animation
Change an Animation Scheme
Custom Animations
Animation Effects
Animating Text
Steps To Animate Text
Modify the Animation Order
Animate Bulleted Lists
Tip: how to set and show animation timing
Timing a Presentation
Set Timings Between All Slides
Create Timings Through Rehearsal

1. Delivering a Presentation with PowerPoint

We want our Microsoft Office PowerPoint presentation to be a complete multimedia production!
Visual, sound, and animation effects:
- transitions and actions between slides.
- Animations?effects animate slide elements:
  - text flying in from the right,
  - control over each element of the slide.
Presentations may differ for one audience or another.

PowerPoint supports custom slide shows:
- only a selection of slides,
- alternative order you want.
Also:
- Tools to time your presentation making sure it is neither too long nor too short.
- Narration and music.
- Printable speaker notes and handouts for the audience.

2. Adding Action Buttons

How could we create a self-running presentation to show at a kiosk?
How could a user move easily to specific slide, or to a different presentation?
Answer: insert action buttons:
- Action button is an on-screen object.
- Clicking an action button activates a
  - hyperlink,
  - connection between two locations in the same document
  - or in different documents.

3. Insert an Action Button

Click the Slide Show menu.
Point to Action Buttons,
- choose the action button you want.
Drag the pointer to insert the action button,
- release the mouse button when the action button is the size you want.
If necessary, fill out the Action Settings dialog box, and then click OK.
If the button is custom,
- right-click the button,
- click Add Text,
- type a name.

4. Test an Action Button

Click the Slide Show View button.
Display the slide containing the action button.
Click the action button.

5. Action: Go to a Specific Slide

	Select the text or object in which you want to apply an action. Click the Slide Show menu, click Action Settings. Click the Mouse Click tab or the Mouse Over tab, which determines how the action behaves. Click the Hyperlink To option, click the list arrow, and then click Slide from the list of hyperlink destinations.
	Select the slide you want the action button to jump to. Click OK twice. Click outside the action button to deselect it. Run the slide show, and test the action button.

6. Create an Action: Result

Result:

PowerPoint supports hyperlinks to external places:
- In the Action Settings dialog box,
- click the Hyperlink To list arrow,
- select from
  - URL
  - PowerPoint presentation,
  - another slide show.
Also: insert the Return action button to help navigate back in the slide show.

7. Slide Transitions

Slide Transitions control how you get from one slide to another.
PPT has 50 types of slide transitions

8. Creating Slide Transitions

Transitions add visual interest to the presentation.
Transitions between slides:
- fading out effect when going to the next slide
- push another slide out of the way.
Transition take place between the previous and the selected slide.
Also transitions support sound effects
- (the equipment needs a sound card and speakers to play them.)

9. Apply a Transition

Click the Slide Sorter View button.
Click the slide(s) to which you want to add a transition effect.
Tip: in Normal view,
- click the Slide Show menu,
- click Slide Transition to add a transition to a slide.
On the Slide Sorter toolbar,
- Click the Slide Transition button.
Click the transition effect you want.
Click Apply To All Slides if necessary.
When done, click the Close button on the task pane.

10. Tip: view slide transitions quickly

To view a slide transitions quickly,
- switch to Slide Sorter view.
- In Slide Sorter view, click a slide's transition icon to view the transition effect.

11. Set Transition Effect Speeds

In Normal or Slide Sorter view,
- click or display the slide(s) whose transition effect you want to edit.
- Click the Slide Show menu,
- Click Slide Transition.
- Click the Speed list arrow,
- click Slow, Medium, or Fast.
To apply the transition effect to all slides, click Apply To All Slides.
When done, click the Close button on the task pane.

12. Add Sound to a Transition

In Normal or Slide Sorter view,
- click or display the slide to which you want to add a transition sound.
- Click the Slide Show menu,
- click Slide Transition.
- Click the Sound list arrow,
- click the sound you want.
To apply the transition effect to all slides, click Apply To All Slides.
When done, click the Close button on the task pane.

13. What is Animation ?

Visual or sound effect for an object on a slide
Bullet points appearing one at a time
PPT supports animation for almost everything in your presentation:
- Right click on the object, select Custom Animation
  - opens Effects tab
    - you choose the animation
Action Buttons on your slides invoke other things, e.g. links.
Animation Effects toolbar

14. Adding Animation

Custom animation effects introduce objects onto a slide
- one at a time
- all animated.
Bulleted list can appear as
- all bullets together,
- one bullet at a time,
- all bullets together, emphasized one at a time.
Picture or chart can fade gradually into the slide's foreground.

Many kinds of animations schemes are available:
- some preset animations contain sounds
- Customized animations designed by you with your own special effects and sounds.

15. Object Animation Scheme

Select the slide or object you want to animate.
- Click the Slide Show menu,
- click Animation Schemes.
- Click the animation you want.
To apply the animation scheme to all slides, click Apply To All Slides.
To preview the animation, click Play.
When done, click the Close button on the task pane.
Tip: to view an animation quickly, goto Slide Sorter view, and click a slide animation icon.

16. Remove an Animation Scheme

Select the slide or object you want to animate.
- Click the Slide Show menu,
- click Animation Schemes.
- Click No Animation.
When done, click the Close button on the task pane.

17. Custom Animation

Perfectly good animations:
- Effects appears in the Custom Animation list
- Top to bottom, in the order you apply them.
Slide view shows number tags that correlate to the effects in the list.
Number tags appear only in normal view while the Custom Animation task pane is displayed.

18. Change an Animation Scheme

In Normal view,
- right-click the object,
- click Custom Animation.
Click the animation scheme item you want to change.
To remove it, click Remove.
To modify it,
- click a list arrow (Start, Direction, or Speed), and then click an option you want.
To preview it, click Play.
When done, click the Close button on the task pane.

19. Custom Animations

Custom animations are specific to certain objects.
Bulleted lists:
- one bullet at a time
- apply different effects to older items (graying out).
Text object can introduce itself
- all at once
- by one word at a time
- by one letter at a time.
Animate charts by
- introducing chart series one at a time.
- chart categories one at a time.

20. Animation Effects

Entrance Effect controls how the object enters the slide
Emphasis Effect draw attention to an object already displayed
Exit Effect controls how the object leaves the slide

Effects have
- a speed setting
- some have additional settings that control the animation range.
Animation options:
- On Click - starts the effect when you press the mouse or press Enter
- With Previous - animate two objects at the same time.
- After Previous - animate two objects in sequence: starts the effect when the effect immediately before it finishes.
Tips:
- If all the effects except the first is set to After Previous the entire slide animations will run automatically once the first animation is started by pressing Enter.
- Click Play to preview the animation.

21. Animating Text

Reason for animating text: draw attention to one paragraph at a time
Create an entrance effect for the text placeholder
Adjust the effect settings so that the entrance is applied one paragraph at a time.
Another approach is to use an emphasis instead of an entrance effect:
- All paragraphs displayed on the slide initially;
- When you click the mouse the emphasis will be on the relevant paragraph.
Effect Settings dialog box:
- Click the down arrow next to the effect,
  - select Effect Options,
    - click Text Animation tab,
      - Group text drop-down box controls how the paragraphs appear.

22. Steps To Animate Text

In Normal view,
- right-click the selected text object,
- click Custom Animation.
- Click Add Effect,
- choose an effect from the list of animation effects.
When done, click the Close button on the task pane.

23. Modify the Animation Order

In Normal view,
- display the slide with the animation,
- click the Slide Show menu,
- click Custom Animation.
- Click the animation effect whose animation order you want to change.
- Click the Re-Order Up or Re-Order Down arrow button.
When done, click the Close button on the task pane.

24. Animate Bulleted Lists

	In Normal view, right-click the bulleted text, click Custom Animation. Click Add Effect, choose an effect from the list of animation effects. Click the animation effect, click the list arrow, click Effect Options.
	Click the Text Animation tab: Click the Group Text list arrow, click at what paragraph level bulleted text will be animated. To reverse the order of the text, select the In Reverse Order check box. To dim text after animation, click the Effect tab, click the Dim list arrow, click an option.

25. Tip: how to set and show animation timing

In the Custom Animation task pane,
- select an animated item,
- click the list arrow,
- click Timing to set animation timings,
- or click Show Advanced Timeline to display a timeline
Click Play to view the animation effect and its progress.
Click the list arrow, and then click Hide Advanced Timeline to hide it again.

26. Timing a Presentation

There are situations when you have a time limit for presenting your content.
PowerPoint timing features:
- making sure that presentation is
  - not taking too long
  - not going too fast.
Done by specifying time for each slide.
Presentation must be set to use timings in the Set Up Show dialog box.
Test yourself during rehearsal using the slide meter,
- are your timings are workable?
- Adjust timings in rehearsal.

27. Set Timings Between All Slides

Click the Slide Show menu,
click Slide Transition.
Select the Automatically After check box.
Enter the time (in seconds).
- Note: the presentation will automatically advance to the next slide!
Click Apply To All Slides.
When done, click the Close button on the task pane.

28. Create Timings Through Rehearsal

Click the Slide Show menu,
click Rehearse Timings.
As the slide show runs, rehearse your presentation.
Click the mouse or press Enter to go the next slide.
Click Yes to accept the timings you just recorded.
Review the timings in Slide Sorter view.