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Creating Consistent Slides

1. Creating Consistent Slides
2. What is a Slide Layout ?
3. Default Title Slide Layout
4. Default Title and Text Slide Layout
5. How to change the Slide Layout ?
6. What are AutoLayouts ?
7. Apply an AutoLayout to an Existing Slide
8. Insert a New Slide
9. Enter Information in a Placeholder
10. Quick tip: how to duplicate a slide
11. Entering and Deleting Text
12. Enter Text into a Placeholder
13. AutoLayout Placeholder Types
14. Insert and Delete Text
15. Enter Text in a Bulleted List
16. AutoFit button
17. Horizontal Aligning and Spacing Text
18. Vertical Aligning and Spacing Text
19. Change Text Alignment
20. Adjust Line Spacing
21. The Page Setup
22. Modifying the Page Setup

1. Creating Consistent Slides

• The audience + presentation = understanding.

• Use Microsoft PowerPoint to:

  • Arrange the objects in a visually meaningful way.

  • Arrange slides in a consistent manner by AutoLayout.

  • Create a new slide, apply AutoLayout, then

    • Design elements

    • Use placeholders for text and other objects

  • Apply AutoLayout to existing slides at any time,

    • arrange the placeholders the way you want later.

2. What is a Slide Layout ?

• A slide layout is an arrangement of placeholders for slide content.

• Every slide has a slide layout that controls how the information is arranged on the slide.

• To display Slide Layout Task Pane,

  • click Format menu, Slide Layout.

3. Default Title Slide Layout

The default layout for the first slide in a new presentation is commonly reffered to as a title slide layout. The default layout consists of two text placeholders: one for the presentation title one for the presentation subtitle. The exact positioning of these placeholders comes directly from the Title Master.

4. Default Title and Text Slide Layout

The default layout for all the subsequent slides is Title and Text. When new slide is added, the title and text slide layout is used. This layout consists of two text placeholders: one for the slide title across the top a larger placeholder for the actual slide content. The exact positioning of these placeholder textboxes on these two layouts comes directly from the Slide Master.

5. How to change the Slide Layout ?

Click Format menu, Slide Layout to display the Slide Layout task pane. To apply a new slide layout to the selected slide(s), click on the corresponding slide layout thumbnail. The new layout will be applied to the current slide without affecting the slides content. Once you have changed the slide layout you can close the slide layout task pane.

6. What are AutoLayouts ?

• PowerPoint has an AutoLayout feature that attempts to reposition your slide content to match the corresponding slide layout.

• Works only with Text and Diagram Placeholders.

• The AutoLayout feature is switched on by default but can be easily removed:

  • click Tools menu,

    • AutoCorrect Options,

      • click AutoFormat as you type tab,

        • change Automatic layout for inserted objects option.

• Everytime you insert a new slide you will be asked to select the AutoLayout.

• You can always add and delete custom items later.

7. Apply an AutoLayout to an Existing Slide

In Normal view, display the slide you want to change, Click the Format menu, then click Slide Layout. Click the AutoLayout you want.

8. Insert a New Slide

Formatting toolbar: Click the New Slide button, Click the AutoLayout you want to use. To delete a slide quickly: In Outline, or Slides pane, or Slide Sorter view, select the slide you want, press Delete key.

9. Enter Information in a Placeholder

For text placeholders, click the placeholder, then type the text. For other objects, click the placeholder, then work with the feature that PowerPoint activates.

10. Quick tip: how to duplicate a slide

• To duplicate a slide,

  • In the Outline, or Slide pane of Normal view,

    • click the slide you want to duplicate,

    • click the Edit menu,

    • then click Duplicate.

11. Entering and Deleting Text

• A text placeholder:

  • an empty text box.

  • The insertion point, or blinking vertical line, indicates where text will appear when you type.

• In Normal or Slide view:

  • type text directly into the text placeholders.

• Placeholder gets resized automatically to fit the content.

• The AutoFit Text feature changes

  • line spacing

  • paragraph spacing between lines of text

  • font size to make the text fit.

12. Enter Text into a Placeholder

In Normal view, click the text placeholder. Enter your text. Click outside the text object to deselect the object at any time.

13. AutoLayout Placeholder Types

14. Insert and Delete Text

Place the insertion point where you want to insert text. Type the text. To delete text, press Backspace key (deletes left) Delete key (deletes right).

15. Enter Text in a Bulleted List

In Normal view, click in the bulleted text placeholder. Type the first bulleted item. Press Enter. Type the next bulleted item. Repeat the above steps to complete the list. Tip: Press Tab to indent a level, or press Shift+Tab to move back out a level.

16. AutoFit button

If there is more text than can fit on a slide, the AutoFit button appears: Click the AutoFit button Click the option of your choice to fit the text on the slide.

17. Horizontal Aligning and Spacing Text

• PowerPoint enables control of text alignment on the slide:

  • left: useful for paragraph text

  • right: useful for text labels

  • center: useful for titles and headings

• To adjust the alignment

  • select the object

  • on the Formatting toolbar,

    • click the appropriate alignment button: Align Left, Center, or Right.

18. Vertical Aligning and Spacing Text

• Adjust the vertical space between

  • selected lines

  • space before and after paragraphs

• Use Formatting toolbar line spacing buttons:

  • Increase Paragraph Spacing

  • Decrease Paragraph Spacing)

• Use Format menu,

  • Line Spacing command.

19. Change Text Alignment

Select the text box. On the Formatting toolbar, click an alignment button: Align Left, Align Center, Align Right.

20. Adjust Line Spacing

Select the text object with the dotted selection box: click anywhere in the paragraph you want to adjust. On the Format menu, click Line Spacing. click the Before Paragraph or After Paragraph arrows to select a setting. click OK.

21. The Page Setup

• Before you design a presentation,

  • Use the Page Setup dialog box to set

    • slide proportions,

    • slide orientation on the page,

    • slide numbering.

  • The presentation size and orientation affects how much information fits on the slide.

  • The standard size for an on-screen presentation is 10 by 7.5 inches.

  • If presentation is for print purposes, the 8.5 by 11 inch letter paper size works the best.

22. Modifying the Page Setup

Click the Portrait or Landscape option to orient your slides - notes - handouts - outline. To specify the starting page number, click the Number Slides From up and down arrows.

Click File menu Page Setup. Click the Slides Sized For list arrow, select the size you want. To customize the slide size, click the Width and Height up and down arrows to enter a specific inches for width height.